Event Information
Los Altos Arts & Wine Festival 2025
Location: Main and State Streets, Los Altos Village
Los Altos, California (West)
209-267-4394
REQUIREMENTS:
Accepted Application Types:
Artist
Images: 7 (a booth shot is required)
Fee: (application fee): $25.00
Application Amount:
You can submit up to 2 applications for this show.
Emerging Artists:
This application does not accept applications from emerging artists.
The application deadline has passed.
Dates & Deadlines
December 16, 2024
Open DateMarch 10, 2025
Application DeadlineApril 7, 2025
Notification DateApril 14, 2025
Purchase DeadlineJuly 12, 2025
Event StartJuly 13, 2025
Event End
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EVENT INFORMATION
July 12 & 13, 2025
Downtown Los Altos Village, Main and State Streets
Los Altos lies in the heart of Silicon Valley, approximately 40 miles south of San Francisco and 10 miles north of San Jose. Los Altos Village is full of boutique shops and this event draws big crowds from surrounding affluent areas. The 46th annual Arts & Wine Festival hosts 300 fine arts and crafts booths, live entertainment, kids’ area, food, wine and beer. Event hours 10:00am - 6:00pm.
Downtown Los Altos Village, Main and State Streets
Los Altos lies in the heart of Silicon Valley, approximately 40 miles south of San Francisco and 10 miles north of San Jose. Los Altos Village is full of boutique shops and this event draws big crowds from surrounding affluent areas. The 46th annual Arts & Wine Festival hosts 300 fine arts and crafts booths, live entertainment, kids’ area, food, wine and beer. Event hours 10:00am - 6:00pm.
GENERAL INFORMATION
APPLY ONLINE
1) www.zapplication.org Non-refundable application fee through ZAPP $25.00.
2) www.pacificfinearts.com Non-refundable application fee through our website's downloaded / fillable application $15.00.
ELIGIBILITY Important: Applicants considered will be those showcasing their individual perspective in unique, unusual and/or unexpected ways, and with good creative design in their art or craft. Artwork or crafts solely assembled with purchased components are not a good fit for our event. Application is open to creators of quality handcrafted works made in the USA by the artisan selling their works. Do not apply if your products are buy and sell, imported or from kits, work not created and produced by the applicant(s), permanent jewelry, toys that are weapons, body art. Certain depictions of weapons, nudity or printed words are carefully considered. We appreciate artists’ freedom of expression; as these are events that families may attend, we are held responsible to each hosting entity and community to present what they consider to be family friendly. No booth sharing will be considered outside of a married/significant-other partnership, otherwise only one artist or a collaborative partnership will be assigned to one space. It is possible, though, for two artists (each must apply separately) to request side-by-side spaces. With pre-arranged permission, a representative may sell at events.
Free event postcards available upon request for artists' mailing lists. Digital media available for artists' social media/email lists.
REFERRAL PROGRAM We’re always interested in bringing new, quality products to our events. Share our information with your quality artisan friends and you both will receive a $50.00 credit upon participation in the same year! Download the Referral Certificate from our website, pacificfinearts.com, or contact us to request one, pfa@pacificfinearts.com or 209-267-4394. Submit the certificate with your individual applications and after you both participate in any event in the same year, we will send each a $50.00 credit slip good towards any future space fee. Word-of-mouth referrals are golden and we appreciate your sharing your enthusiasm for our events!
1) www.zapplication.org Non-refundable application fee through ZAPP $25.00.
2) www.pacificfinearts.com Non-refundable application fee through our website's downloaded / fillable application $15.00.
ELIGIBILITY Important: Applicants considered will be those showcasing their individual perspective in unique, unusual and/or unexpected ways, and with good creative design in their art or craft. Artwork or crafts solely assembled with purchased components are not a good fit for our event. Application is open to creators of quality handcrafted works made in the USA by the artisan selling their works. Do not apply if your products are buy and sell, imported or from kits, work not created and produced by the applicant(s), permanent jewelry, toys that are weapons, body art. Certain depictions of weapons, nudity or printed words are carefully considered. We appreciate artists’ freedom of expression; as these are events that families may attend, we are held responsible to each hosting entity and community to present what they consider to be family friendly. No booth sharing will be considered outside of a married/significant-other partnership, otherwise only one artist or a collaborative partnership will be assigned to one space. It is possible, though, for two artists (each must apply separately) to request side-by-side spaces. With pre-arranged permission, a representative may sell at events.
Free event postcards available upon request for artists' mailing lists. Digital media available for artists' social media/email lists.
REFERRAL PROGRAM We’re always interested in bringing new, quality products to our events. Share our information with your quality artisan friends and you both will receive a $50.00 credit upon participation in the same year! Download the Referral Certificate from our website, pacificfinearts.com, or contact us to request one, pfa@pacificfinearts.com or 209-267-4394. Submit the certificate with your individual applications and after you both participate in any event in the same year, we will send each a $50.00 credit slip good towards any future space fee. Word-of-mouth referrals are golden and we appreciate your sharing your enthusiasm for our events!
RULES/REGULATIONS
Application and participation constitute agreement to/acceptance of these policies and instructions governing each Pacific Fine Arts Festivals’ event.
INSURANCE Insurance is not required to participate in our events, but we strongly suggest obtaining business or event insurance to protect your business and work. Visit https://pacificfinearts.com/insurance/ for a few resource options.
FIRE EXTINGUISHERS Each participant must have a 2A:10BC rated fire extinguisher in their booth. If the extinguisher is NEW, Fire Departments require that it must be stamped with the CURRENT year on the label or bottom of the unit AND the indicator must be all the way to the top of the green. If you’ve an older unit then it must have been serviced within the last 12 months and have a current State Fire Marshal tag attached AND the indicator must be all the way to the top of the green. This may seem unnecessary, but we assure you that it is a big deal to the Fire Marshal and the events can be negatively affected if participants do not bring their extinguishers meeting these regulations.
APPLICATION PHOTOS/EVENT VIDEO & PHOTOGRAPHY Event applicants/participants agree to allow the images included with their application or video/photographs taken at event/s to be used for publicity and advertising.
CANCELLATION OF FAIR OR FESTIVAL If weather, major disaster, pandemic, or other circumstances beyond the control of the Host of the Event, the City in which the event is held or Pacific Fine Arts Festivals cause the cancellation of the fair or festival, participation fees will not be returned. The Host of the Event, the City or Pacific Fine Arts Festivals cannot be held liable by exhibitors for the failure of the event to take place.
WEATHER Be at the fair or festival no matter what weather is predicted. In case of rain, follow directions given by on-site PFAF staff. Arrive at the event prepared with heavy, see-through plastic and clamps to cover your work in case of rain, and at set-up always install at least 40 pounds of weight on each tent leg and display piece or, in the case of sidewalk events, throughout your display in case of wind (heavily weight all umbrellas, too).
PRODUCTS FOR SALE Pacific Fine Arts Festivals and/or designated agents reserve the right to restrict/remove products offered for sale based on quality and integrity as decided by Pacific Fine Arts Festivals. Products not included in application are not appropriate to include for sale and will be required to be removed from booth without prior-to-event approval by Pacific Fine Arts Festivals.
THEFT Although rare, theft does sometimes occur. Pacific Fine Arts Festivals, the Host of the Event, or the City in which the event is held cannot be held liable by exhibitors for any theft that may occur at the event.
EVENT MARKETING Your marketing for each event is an essential part of our teamwork in promoting the events. We offer free color postcards for you to distribute (on your application request the amount you’d like for each event) in addition to providing downloadable event graphics for your social media or email blasts to directly target YOUR customers. Additionally, for each event we create posts on Facebook and Instagram that are easily customizable and shareable. Take advantage of these or if you create your own content promoting an event. tag us too, #PacificFineArts and @PacificFineArts. LIKE and FOLLOW us to get the latest news!
CONDUCT/DISPLAY APPEARANCE Arrive on time, promptly remove vehicle to the designated parking areas as stated in event’s Instruction Letter, booth open and ready each morning by stated time, never break down or retrieve vehicles for loading before the stated time and complete all show days scheduled. No non-service pets allowed. No children under 7, music that interferes with neighbors, open flames or generators, alcohol, drugs, or smoking allowed in or around booth. Clothing should be tasteful. Your display area should be neat, free of storage boxes or clutter, with tablecloths floor length on all sides. No displaying of “SALE” or “DISCOUNTED” type signage. Offensive/abusive behavior is not tolerated. An ignored request by staff to refrain may result in expulsion from the event. This is a professional environment—please strive to always reflect that in booth appearance and personal behavior.
ATTITUDE Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is we do not lose sight of the need for artists who are cooperative and easy for us and other participants to work with. No amount of talent or ability to sell will compensate for this. Aggressive behavior won’t be tolerated: harassing/abusive/threatening language, physical assault, failure to respond to staff instructions will be addressed and may result in participant’s immediate removal from the event.
INSURANCE Insurance is not required to participate in our events, but we strongly suggest obtaining business or event insurance to protect your business and work. Visit https://pacificfinearts.com/insurance/ for a few resource options.
FIRE EXTINGUISHERS Each participant must have a 2A:10BC rated fire extinguisher in their booth. If the extinguisher is NEW, Fire Departments require that it must be stamped with the CURRENT year on the label or bottom of the unit AND the indicator must be all the way to the top of the green. If you’ve an older unit then it must have been serviced within the last 12 months and have a current State Fire Marshal tag attached AND the indicator must be all the way to the top of the green. This may seem unnecessary, but we assure you that it is a big deal to the Fire Marshal and the events can be negatively affected if participants do not bring their extinguishers meeting these regulations.
APPLICATION PHOTOS/EVENT VIDEO & PHOTOGRAPHY Event applicants/participants agree to allow the images included with their application or video/photographs taken at event/s to be used for publicity and advertising.
CANCELLATION OF FAIR OR FESTIVAL If weather, major disaster, pandemic, or other circumstances beyond the control of the Host of the Event, the City in which the event is held or Pacific Fine Arts Festivals cause the cancellation of the fair or festival, participation fees will not be returned. The Host of the Event, the City or Pacific Fine Arts Festivals cannot be held liable by exhibitors for the failure of the event to take place.
WEATHER Be at the fair or festival no matter what weather is predicted. In case of rain, follow directions given by on-site PFAF staff. Arrive at the event prepared with heavy, see-through plastic and clamps to cover your work in case of rain, and at set-up always install at least 40 pounds of weight on each tent leg and display piece or, in the case of sidewalk events, throughout your display in case of wind (heavily weight all umbrellas, too).
PRODUCTS FOR SALE Pacific Fine Arts Festivals and/or designated agents reserve the right to restrict/remove products offered for sale based on quality and integrity as decided by Pacific Fine Arts Festivals. Products not included in application are not appropriate to include for sale and will be required to be removed from booth without prior-to-event approval by Pacific Fine Arts Festivals.
THEFT Although rare, theft does sometimes occur. Pacific Fine Arts Festivals, the Host of the Event, or the City in which the event is held cannot be held liable by exhibitors for any theft that may occur at the event.
EVENT MARKETING Your marketing for each event is an essential part of our teamwork in promoting the events. We offer free color postcards for you to distribute (on your application request the amount you’d like for each event) in addition to providing downloadable event graphics for your social media or email blasts to directly target YOUR customers. Additionally, for each event we create posts on Facebook and Instagram that are easily customizable and shareable. Take advantage of these or if you create your own content promoting an event. tag us too, #PacificFineArts and @PacificFineArts. LIKE and FOLLOW us to get the latest news!
CONDUCT/DISPLAY APPEARANCE Arrive on time, promptly remove vehicle to the designated parking areas as stated in event’s Instruction Letter, booth open and ready each morning by stated time, never break down or retrieve vehicles for loading before the stated time and complete all show days scheduled. No non-service pets allowed. No children under 7, music that interferes with neighbors, open flames or generators, alcohol, drugs, or smoking allowed in or around booth. Clothing should be tasteful. Your display area should be neat, free of storage boxes or clutter, with tablecloths floor length on all sides. No displaying of “SALE” or “DISCOUNTED” type signage. Offensive/abusive behavior is not tolerated. An ignored request by staff to refrain may result in expulsion from the event. This is a professional environment—please strive to always reflect that in booth appearance and personal behavior.
ATTITUDE Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is we do not lose sight of the need for artists who are cooperative and easy for us and other participants to work with. No amount of talent or ability to sell will compensate for this. Aggressive behavior won’t be tolerated: harassing/abusive/threatening language, physical assault, failure to respond to staff instructions will be addressed and may result in participant’s immediate removal from the event.
BOOTH INFORMATION
300 Fine Arts & Crafts spaces
Space sizes and fees 3% fee added to space fee credit card charges
5dx10w space: $285.00+ 10% commission
5dx20w space: $345.00+ 10% commission
10dx0w space: $345.00+ 10% commission
10dx20w space: $690.00+ 10% commission
10dx10w spaces on Main Street. Some back-to-back down the middle of the street, most with backs to the curbs.
5dx10w spaces on Main Street are with backs against street seating.
5dx10w and 10dx10w spaces on State Street are with backs against the curbs.
Spaces are on asphalt.
Set-up/Tear-down
Saturday morning set-up begins at 5:00AM and is staggered
Drive to or near space
Oversized vehicles and vehicles with trailers must unload and depart the site prior to 5:00AM or unload/load from a side street.
Sunday night streets must be cleared by 9:00PM.
Security Overnight security provided
Overnight Parking Available for self-contained vehicles
Special requests Please indicate any special request on your application. Space requests are taken into consideration but cannot be guaranteed.REFUND POLICY
Refund/Cancellation Policy
Through April 13 Space fee refunds given
April 14 - June 1 PFAF Credit Slip minus $50.00 per cancelled space
June 2 - Show Space fee is forfeited
Pacific Fine Arts Festivals' credit slip may be used towards any future space fee.
JURY DETAILS
Average number of applications submitted each year:
500
Average number of artists selected from the jury to participate in the event:
225
Average number of exempt from jury artists who are invited to participate in the event:
0
Vendors that are excluded/ineligible:
Do not apply if your products are buy and sell, imported or from kits, hand-embellished mass-produced items, work not created and produced by the applicant(s), books, body art, permanent jewelry or toys that are weapons.
How images are viewed by jurors:
Computer monitor
Within a medium category, applications are sorted and viewed by:
Random Order
Jurors score applications using the following scale:
Yes, No, or Maybe
Number of jurors scoring applications:
3
The show organizes the jurors for a:
Single jury panel that scores applications for all medium categories
Jurors score
Convened as a group in one room
Am I allowed to observe the jury process?
Jury process is closed